Registration

Registration for DHOxSS 2015 closed at midnight GMT on 29 June 2015. If you wish to ask about waiting lists or vacated places please contact events@it.ox.ac.uk

Registration Fees

The registration costs for DHOxSS 2015 are in the table below. These charges include:

  • your five-day workshop
  • keynote and additional lectures
  • lunch and morning/afternoon refreshments on all days
  • evening events on the Monday, Tuesday, and Thursday
  • certificate of attendance


Note: travel, evening meals, and the DHOxSS Dinner are not included in the registration charge. Accommodation is not included but may be booked at St Anne's College during the registration process.

Registration Type Fee
Full Commercial Rate: You work for a commercial or corporate organisation 695 pounds
Academic/Education/NFP: You work for an educational institution, library, charity or not-for-profit organisation in any capacity 590 pounds (15% discount)
Student (any institution/level): You are enrolled as a (full-time or part-time) student at any educational institution at any level 485 pounds (30% discount)
Staff or Student of the University of Oxford: You work or are a student at the collegiate University of Oxford 485 pounds (30% discount)

Registration is via the University of Oxford's online store using a credit or debit card.

Before registering you should ensure you:

  • know which 5-day workshop you wish to attend
  • have decided which additional lectures you want to go to
  • know which evening events you wish to attend
  • know whether you need accommodation at St Anne's College (and which nights)
  • be prepared to list any special dietary or accessibility needs
  • have read the DHOxSS Terms and Conditions
  • know that you can bring a laptop (if your workshop requires it, see Laptop Guidance)
  • have your credit or debit card ready to pay.

If you have any concerns about the above, please contact events@it.ox.ac.uk for advice.

The DHOxSS aims to be cost-neutral. Speakers' expenses for attending DHOxSS are covered, and they donate their time and teaching. DHOxSS organization and administration are donated by the University of Oxford.

Group Discounts

A group discount is available if 5 or more people from a single organisation would like to attend and can book as a group. 5% discount on registration fees for groups of 5-9 and 10% discount on registration fees for groups of 10 or more. If you are interested in a group booking please contact events@it.ox.ac.uk for more details of the separate booking process.

Bursaries

The date for bursary applications for DHOxSS 2015 has now passed. No more applications are being accepted.

DHOxSS is delighted to offer a number of bursaries (or scholarships) to doctoral students and Early-Career Researchers at the University of Oxford, thanks to the generosity of the John Fell Fund and Humanities Division.

Please do not register via the normal procedure if you are applying for a bursary: there is a different procedure, which successful candidates will be guided through.

Eligibility: DHOxSS Bursaries are available to current doctoral students and Early-Career Researchers at the University of Oxford. 'Early Career Researcher' is defined as an academic or academic-related employee of the University of the University withing five years post-award of a doctorate.

We regret that bursaries are limited to doctoral students and Early-Career Researchers at the University of Oxford.

Dates: Please apply by filling in the application form before 25 May 2015. Successful applicants will be informed by 1 June 2015. All applicants will be informed shortly after 5 June 2015.

Assessment and criteria: Applications will be reviewed by the DHOxSS Organisational Committe and other invited reviewers according to the following criteria:

  • how attending DHOxSS 2015 will help applicants' research
  • why applicants need to acquire the skills of their chosen workshop strand
  • the basis of applicants' financial need (please note that applicants who cannot access other sources of funding will be privileged)

Bursary Coverage: Bursaries cover the cost of registration for DHOxSS, 20-24 July 2015. This includes lunches and receptions. It does not include the DHOxSS dinner, accommodation, or other expenses.

Terms and Conditions

1. Introduction

If you have any queries about the DHOxSS please contact the Courses and Events team (part of the Academic IT Group at IT Services). The Office is normally open from 8.30am to 4.30pm Monday to Friday (UK TIME).

Email: events@it.ox.ac.uk

Telephone: UK : 01865 273200

2. Definitions

In these terms and conditions:

  • "IT Services" means the University of Oxford's IT Services
  • "DHOxSS" means the Digital Humanities at Oxford Summer School
  • "Applicant" means an individual who has submitted a booking form for the event
  • "Delegate" means an individual who has a confirmed place on a course
  • "In Writing" means by letter, email, or fax

3. Booking and payment procedure for individual applicants

Applicants should complete use the online store to book and pay for their place and accommodation and social events (if applicable).

Payment is by debit or credit card.

Places cannot be reserved before a course opens for booking. Provisional bookings cannot be made.

By paying for DHOxSS delegates are agreeing to the cancellation terms and conditions of booking.

Accommodation at St Anne's College, if required, must be booked at by 29th June 2015.

The refund policy below applies to the registration fee, accommodation and dinner bookings.

4. Group bookings for groups of five or more

A group discount is available if 5 or more people from your organisation would like to attend and can book as a group.  5% discount for groups of 5-9 and 10% discount for groups of 10 or more.

If you wish to make a group booking please contact events@it.ox.ac.uk and we will send you a group booking form. This form needs to be completed in full with all applicants' details and their workshop choices and accommodation (if required). A single payment for the whole group will be required. Please do not use the online booking form to make a group booking.

No discount is applicable for groups of less than 5.

5. Bursaries and discounts

We are unable to offer discounts on the advertised charges (except for group bookings).

We are unable to hold a provisional booking for applicants whilst they are applying for a bursary or other funding.

Delegates who decide to cancel their booking because they were unable to obtain a bursary are subject to the normal refund charges.

6. Booking Confirmation

Acknowledgement of the booking will be sent via email.

7. Joining instructions

Joining instructions will be sent via email prior to the DHOxSS.

8. Prerequisites

Applicants must ensure that the have attained any prerequisite knowledge as may be set out in the course description.

9. Charging

There is a participant charge which includes a charge for event resources. Payment is required in advance.

10. Payment methods

Payment is required by Credit or Debit Card using our online booking system. If you have any queries about payment please contact events@it.ox.ac.uk.

11. Substitutions

Substitutions may be made by contacting the Events Office prior to the course. This must be done to ensure that records are up-to-date and that attendance certificates/registers can be produced correctly. An administration charge of £20 will be applicable if substitutions are made.

12. Changes to choice of workshops

If you need to change your choice of workshops after you have made your booking please contact the Events Office . They will advise if this is possible. An administration charge of £20 will be applicable if workshop choices are changed.

13. Cancellation of a workshop strand or event

On occasion, unforeseen circumstances may require us to cancel a workshop strand or event. In such circumstances we will give as much notice as possible and endeavour to organise another event date, or refund any fees paid but no compensation will be paid for any additional costs incurred such as travel or accommodation. We recommend that your travel insurance adequately covers last minute travel delays and disruption.

14. Refunds

The following refund policy is applicable for DHOxSS.

Where notice of cancellation is received we will refund a proportion of the course fee.

This amount will be confirmed once booking is open.

The non-refundable portion of the course fee is £225 per person and cannot be reimbursed. This applies to for individual and block bookings.

Note: the periods reference the day on which we receive your written notification of cancellation.

Notice Period % of refund
More than 14 working days before the start date 100% of the refundable portion
7 to 14 working days before the start date 50% of the refundable portion
Less than 7 working days before the start date 0% of the refundable portion

15. Personal belongings

We cannot accept responsibility for any items lost or mislaid on University or College premises.

16. Computers and Laptops

For the workshops listed below delegates require their own laptops for the practical hands on workshops:

Please read our full guidance notes about bringing a laptop on the Laptop Guidance tab of the registration page.

If you do not have a suitable laptop please contact events@it.ox.ac.uk for advice before booking.

For all other workshops laptops are not required as computers will be provided with pre-installed software. The exception to this is the Introduction to Digital Humanities workshop which is lecture based and does not require computers.

All delegates can, of course, bring their own laptops for email and web access, etc. while they are at DHOxSS. Most of the venues have EduRoam access and otherwise wifi credentials will be provided at the registration desk on the first day. Note: We cannot guarantee convenient access to mains power in all of the venues. Delegates are responsible for bringing any necessary power travel adaptors for their computers. Delegates using their own laptops must ensure their cables do not form a trip hazard.

17. Evaluation

Delegates are sent an online evaluation form after the course which allows feedbackto be submitted. Anonymised comments may be used for advertising purposes.

18. Health and safety

No smoking is allowed in any part of the building. Delegates must adhere to the University's health and safety procedures and policies.

19. Code of Conduct

As a member of the Alliance of Digital Humanities Organizations (ADHO) Training Network, DHOxSS endorses and implements their Code of Conduct. The DHOxSS specific version of the ADHO Code of Conduct is found on the Code of Conduct tab on the registration page.

20. Privacy/Data Protection

Any personal details provided will be recorded on the online shop and course booking systems and only used for

  • Organising, monitoring and evaluating the DHOXSS
  • Delegate information is used to create names badges, certificates etc.

You will be asked at the time of booking if you are happy to share your details (name, email, institution) with other delegates and if they wish to join the DHOXSS mailing list.

Our full privacy policy is available at http://courses.it.ox.ac.uk/itlp/privacy.xml

21. Copyright of Teaching Resources

University of Oxford takes copyright seriously. Some of our materials are available under an open educational resource licensing agreement but others are not. Before reusing or distributing any of our materials, please contact us.

22. Video and Audio Recording

Delegates should not record courses without prior consent the DHOXSS course organisers. During the Summer School the course organisers may make video, audio, and still image recordings for educational and promotional use. If delegates do not want to be included they should make their wishes known at the time or in advance.

Laptop Guidance

Laptop Use for workshops

For the workshops listed below delegates require their own laptops for the practical hands on workshops:

If you do not have a suitable laptop please contact events@it.ox.ac.uk for advice before booking.

For all other workshops laptops are not required as computers will be provided with pre-installed software. The exception to this is the Introduction to Digital Humanities workshop which is lecture based and does not require computers.

All delegates can, of course, bring their own laptops for email and web access, etc. while they are at DHOxSS. Most of the venues have EduRoam access and otherwise wifi credentials will be provided at the registration desk on the first day. Note: We cannot guarantee convenient access to mains power in all of the venues.

If you are attending a workshop where you are required to bring a laptop please read the following information. When you book the Summer School using the online store you will need to agree that you have read, understand and will comply with the information below. If you are required to bring one, but do not have a suitable laptop, please contact us prior to booking your place on the DHOxSS.

Equipment

You will need to provide your own laptop computer; a low-powered 'netbook' (such as a Chrome Book) or a tablet will not be suitable.

In addition, you will need to provide your own mouse and keyboard (where necessary), and a mains power adapter. If you are coming from outside the UK, you will need to bring a suitable mains power adapter, we cannot provide one for you.

Your laptop must be able to connect to Wi-Fi; you will not be able to use a wired network connection. We will provide you with credentials for an individual Wi-Fi account for the duration of the Summer School. Although the wifi access will work in many locations around the University of Oxford, there is no guarantee that it will do so outside the DHOxSS venues.

Delegates using their own laptops must ensure their cables do not form a trip hazard.

Software

To participate in the workshops you will need to install and test the required software before attending. If you are required to install software, you will be sent a list of the software, together with installation instructions, shortly before the DHOxSS. Some of the software may need you to have Administrator rights to your laptop in order for it to install. You will also need to be able to login to your laptop with Administrator rights during the workshops in case updates have to be made to the software.

It is important that you test the software after installation as there will be very limited technical support available during the DHOxSS.

The software that will be used in the workshops is open source and/or free to use. It is your responsibility to ensure that you have the appropriate licences for any other software that you use on your laptop for the purposes of the DHOxSS.

While workshop organisers will attempt to use software that will function on modern laptops, if the software is not able to function on your laptop, for whatever reason, DHOxSS is not liable for this.

Security

To connect to the University's wireless network you must have anti-virus software installed and regularly updated.

You must not share your Wi-Fi access credentials with anyone else. When using the University's Wi-Fi connection, you must abide by the University of Oxford's "Regulations Relating to the use of Information Technology Facilities" http://www.admin.ox.ac.uk/statutes/regulations/196-052.shtml.

Many of the DHOxSS venues are accessible to the public; it is your responsibility to take precautions against theft. You should password protect your laptop.

It is your responsibility to keep backup copies of all your data including that which you use and generate in the workshops. In addition to local backups, such as on a memory stick, you should consider using a cloud-based repository (such as DropBox) for additional security.

Support

There will be only limited technical support available during the DHOxSS; you must make sure your laptop is in full working order before you arrive.

Disclaimer

University of Oxford does not bear responsibility for devices owned by DHOxSS delegates. Any configuration, damage, repair, service or warranty issues are the responsibility of the device owner.

DHOxSS does not provide secure storage for delegates' laptops. Delegates are responsible for the safety of their laptops at all times including during breaks and overnight.

The delegate assumes full liability for risks including, but not limited to, the partial or complete loss of their data due to an operating system crash, errors, bugs, viruses, malware, and/or other software or hardware failures, or programming errors that render the device unusable.

The delegate is expected to use his or her devices in an ethical manner at all times and adhere to the University of Oxford's "Regulations Relating to the use of Information Technology Facilities" policy.

Code of Conduct

As a member of the Alliance of Digital Humanities Organizations (ADHO) Training Network, DHOxSS endorses and implements their Code of Conduct. The DHOxSS specific version of the ADHO Code of Conduct.

Summary

The Digital Humanities at Oxford Summer School (DHOxSS) is dedicated to creating a safe, respectful, and collegial training environment for the benefit of everyone who attends. There is no place at DHOxSS for harassment or intimidation of any kind.

Full Version

The Digital Humanities at Oxford Summer School (DHOxSS) is an annual training event organised for the benefit of its delegates and for the advancement of research and scholarship in the variety of disciplines and professions they represent. DHOxSS works actively toward the creation of a more diverse, welcoming, and inclusive global community of digital humanities scholars and practitioners, and is therefore dedicated to the creation of a safe, respectful, and collegial experience for all attendees. Open, critically-engaged, and often challenging discourse is expected to flourish at DHOxSS. Participants are encouraged to respect and celebrate cultural and linguistic differences, and to be mindful of the international nature of our community in preparing presentations and engaging in conversation. There is no place at DHOxSS for harassment or intimidation of any kind, including that based on race, religion, ethnicity, language, gender identity or expression, sexual orientation, physical or cognitive ability, age, appearance, or other group status. Unsolicited physical contact, unwelcome sexual attention, and bullying behaviour are likewise unacceptable. The DHOxSS Directors and DHOxSS Organisational Committee are listed in the DHOxSS Handbook and on the DHOxSS website. In the event a participant has been made to feel unsafe or unwelcome at DHOxSS, any of these people are willing to assist you to find sources of advice. Any reports will be treated in confidence.

Please see below for further useful information.

Site last updated: 2015-07-15 -- Image Credits -- Contact: events@it.ox.ac.uk